Project Procurement Flow · For project and delivery leaders
Spot procurement gaps
before they become costly surprises.
Start with a business need confirmed by its owner. Connect requirements, supplier commitments and execution controls. The film uses wind-project transport and installation to illustrate an approach adaptable to other critical packages.
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A working workflow shown with sample data. Adaptable to critical projects; the team reviews evidence and makes decisions.
Read the workflow overview
Define what you need to buy
Start with the business need, expected outcome, scope, exclusions, required date and budget. Identify who owns the requirement and how successful delivery will be accepted.
Identify upstream requirements for flow-down
Identify obligations in the upstream Client Contract that need to flow down to major subcontractors. Assess their applicability to the subcontract scope and map them to the Subcontract General Terms and Conditions and Individual Project Contract templates.
Assess gaps and define coordinated amendments
Apply industry-specific legal and commercial know-how to compare applicable upstream requirements with the existing subcontract terms. Identify missing or inconsistent provisions, develop appropriate downstream wording, and coordinate related changes across clauses, schedules and project-specific terms.
Generate coordinated subcontract redlines
Generate redlined Word subcontract templates showing proposed tracked insertions, deletions and associated clause changes, with supporting review notes. This helps in-house teams focus their review, shorten turnaround and prepare more complete, consistent subcontract tender requirements before inviting bids.
Choose a supplier on a clear basis
Plan the sourcing route and test market capacity. Complete supplier due diligence, use a consistent evaluation basis and make deviations visible in the award decision.
Manage performance and improve the next procurement
Track contract and security requirements, mobilisation readiness, approved changes, acceptance and payment evidence. At G8, assess supplier performance, resolve or transfer outstanding claims and obligations, and capture lessons learned. Feed supplier status and lessons into the next procurement plan at G0. People assess evidence and approve decisions; the checklist records status.
Carry the review into the next decision
Download the flow-down review summary and redlined Word drafts of the Subcontract General Terms and Conditions and Individual Project Contract, with proposed amendments and supporting comments. Save project progress to reopen project details and recorded checklist decisions. Adapt the workflow and responsibilities to the next significant procurement project.
Turn contractual commitments into project outcomes
G0–G8 brings the business need, stage checks, responsible roles and evidence requirements into one process. Keep changes and acceptance visible through execution. At G8, review supplier performance, resolve or transfer open obligations, and feed lessons into the next G0 procurement plan. The responsible team reviews and approves.
Start with your business problem
Bring one live project and the risk your team needs to resolve. Atlas-Q can support a defined package review, practical execution or a workflow adapted to your team’s responsibilities. Agree the business objective, scope and deliverables before work begins.
Discuss your project’s delivery risks →